Agenda Items

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14.D) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF HARTEC GROUP, INC. TO  CONSTRUCT PAVING AND DRAINAGE IMPROVEMENTS FOR SUB-BASIN 44, PURSUANT TO INVITATION TO BID (ITB) NO. 2024-11-022; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER IN THE AMOUNT OF ONE MILLION THREE HUNDRED FIFTY THOUSAND DOLLARS AND ZERO CENTS ($1,350,000.00); AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo)

Memo-Sub-basin 44 Reso-Sub-Basin 44 Exhibit A-Recommendation Exhibit B-Tabulation and Bid Sheets Exhibit C-ITB# 2024-11-022 - Sub-basin 44.pdf Exhibit D - Bid - Hartec Group, Inc..pdf Exhibit E - Bid - JVA Engineering Contractor, Inc..pdf Exhibit F - Bid - Pabon Engineering, Inc..pdf Exhibit G - Bid - Quality Paving Corp.pdf Inclusive Sub-Basin Map.pdf

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14.E) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF WAYPOINT CONTRACTING, INC. FOR DESIGN BUILD SERVICES AND CONSTRUCTION OF A PICKLEBALL CENTER WITHIN THE FOOTPRINT OF THE VILLAGE OWNED VACANT PARCEL (FOLIO NO. 33-5033-000-0862); AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER IN THE AMOUNT NOT TO EXCEED ONE MILLION SIX HUNDRED SEVENTY-SIX THOUSAND FIVE HUNDRED SIXTY-FOUR DOLLARS AND EIGHTY-TWO CENTS ($1,676,564.82); AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo)

Reso Memo - Pickleball.doc Reso - Pickleball.doc Exhibit A - Recommendation.pdf Exhibit B - Pickleball - Evaluation Matrix.pdf Exhibit C - RFP# 2024-12-015 - Design-Build - Pickleball Center.pdf Exhibit D - Waypoint Contracting, Inc..pdf Exhibit E - Revisions – Preliminary Rendering and Proposed Price.pdf

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14.F) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, RELATING TO GRANTS; ACCEPTING AND APPROVING A GRANT AWARD FROM THE MIAMI-DADE TRANSPORTATION PLANNING ORGANIZATION UNDER THE FY 2025 MUNICIPAL GRANT PROGRAM IN THE AMOUNT OF $120,000 FOR THE PURPOSE OF FUNDING A MULTI-MODAL TRANSPORTATION MASTER PLAN; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE FINAL GRANT AGREEMENT AND OTHER RELATED DOCUMENTS ON BEHALF OF THE VILLAGE, AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by HR & Communications Director Olga Cadaval and Public Services Director Dio Torres)

Memo-TPO Grant Approval.docx Reso Accepting TPO Grant.doc 2024-07-22-Interlocal Agreement.pdf Municipal Grant Program Condition of Award Form FY 2025-Signed.pdf

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14.G) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF TYLER TECHNOLOGIES ENTERPRISE ERP TO REPLACE THE CURRENT FINANCIAL SOFTWARE AND AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO A CONTRACT FOR SAID SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Finance Director, Desmond Chin)

Reso Memo - Tyler .doc Reso - Tyler.doc ERP Replacement.pdf

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14.H) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO DIVISION 30-160, THE ART-IN-PUBLIC PLACES (“AIPP”) PROGRAM; ACCEPTING THE RECOMMENDATION OF THE AIPP ADVISORY BOARD TO ACCEPT THE ART IN PUBLIC PLACE ARTWORK PROPOSED BY CARLOS ALVES AND JANE CARROLL (JC) TO BE LOCATED AT THE NEW CORAL REEF PARK MULTIPURPOSE BUILDING AT 7895 SW 152 STREET, PALMETTO BAY, FLORIDA 33157; AND PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Sustainability & Resiliency Planner, Andrea Candelaria)

CRP Multi Bldg AIPP Memo.doc AIPP- CRP Multi Bldg-RESO.doc Attachment A-AIPP-24-003 App.pdf

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14.I) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF UNITED FLAVORS CREAMERY, LLC, TO OPERATE AND MANAGE A CONCESSION STAND AT PALMETTO BAY PARK FOR THREE (3) YEARS WITH AN OPTION TO RENEW FOR AN ADDITIONAL YEAR NOT TO EXCEED FIVE (5) CONSECUTIVE YEARS AT THE SOLE DISCRETION OF THE VILLAGE; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo)

Memo-Concession Stand Reso-Concession Stand Exhibit A-Recommendation Exhibit B-Evaluation Matrix Exhibit C-RFP# 2024-12-019-Concession Stand Management and Operations Exhibit D-Miami Stingrays Softball Exhibit E-United Flavors Creamery, LLC

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14.J) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF ALL SEASONS IMPORTS, INC. D/B/A THE CHRISTMAS PALACE, LLC TO INSTALL AND TAKE DOWN ALL HOLIDAY LIGHTING AND DECORATIONS FOR THREE (3) YEARS WITH AN OPTION TO RENEW FOR AN ADDITIONAL YEAR NOT TO EXCEED FIVE (5) CONSECUTIVE YEARS AT THE SOLE DISCRETION OF THE VILLAGE; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER IN THE AMOUNT NOT TO EXCEED THIRTY SIX THOUSAND THREE HUNDRED TWENTY DOLLARS AND ZERO CENTS ($36,320.00); AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo)

Reso Memo - Holiday Decor.doc Reso - Holiday Decor.doc Exhibit A - Recommendation.pdf Exhibit B - Holiday Decor - Evaluation Matrix.pdf Exhibit C - RFP# 2024-12-018 - Holiday Decorations and Lighting.pdf Exhibit D - The Christmas Palace.pdf Exhibit E - Miami Holiday Lights.pdf Exhibit F - Holiday Creations Pro, Inc..pdf Exhibit G - Plant Professionals, Inc..pdf Exhibit H - Miami Christmas Lights.pdf

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15) OTHER BUSINESS

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16) COUNCIL COMMENTS

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17) NEXT MEETING AND ADJOURNMENT

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