Agenda Items

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11.A) AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, CREATING CHAPTER 33 TO THE VILLAGE CODE OF ORDINANCES TITLED “POLICY FOR THE REQUIRED USE OF VILLAGE-ISSUED DEVICES;” ESTABLISHING REQUIREMENTS FOR THE USE OF ELECTRONIC DEVICES DURING PUBLIC MEETINGS; REQUIRING THE USE OF VILLAGE-ISSUED DEVICES BY VILLAGE COUNCIL MEMBERS AND CHARTER OFFICERS; PROHIBITING UNAUTHORIZED NETWORK ACCESS; ESTABLISHING COMPLIANCE PROCEDURES; PROVIDING FOR ENFORCEMENT PROVIDING AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Village Manager, Nick Marano) (Continued from the Regular Council Meetings of September 8 and September 17, 2025)

Electronic Device Ordinance 8-24-2025.docx

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11.B) AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, REGARDING LITIGATION INITIATED BY A COUNCILMEMBER AGAINST THE VILLAGE OR  COUNCILMEMBER; REQUIRING THAT THE COUNCILMEMBER INITIATING SUCH LEGISLATION, OR ANY ENTITY OWNED OR CONTROLLED BY THAT COUNCILMEMBER, SHALL BE RESPONSIBLE FOR PAYING ATTORNEYS’ FEES AND COURT COSTS IF THE VILLAGE OR COUNCILMEMBER NAMED AS DEFENDANT IS DETERMINED TO BE THE PREVAILING PARTY; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) (Deferred from the Regular Council Meetings of September 8 and September 17, 2025)

Reso-Councilmember Litigation against Village

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11.C) AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, REGARDING PUBLIC RECORD REQUESTS; REQUIRING THE MAYOR, VICE MAYOR, AND COUNCILMEMBERS TO BE RESPONSIBLE FOR PAYMENT FOR OFFICIAL PUBLIC RECORDS REQUESTS ON THE SAME TERMS AS REQUIRED OF THE PUBLIC; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Councilmember Steve Cody) (Deferred from the Regular Council Meetings of September 8 and September 17, 2025)

Ord-PRR Payment

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11.D) AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO PROCUREMENT REPORTING AND TRANSPARENCY; AMENDING SECTION 2-175 OF THE VILLAGE CODE TO REQUIRE THREE-BUSINESS-DAY NOTICE TO COUNCIL FOR SERVICE PROCUREMENTS BETWEEN $1,000 AND $25,000; REQUIRE AN APPENDIX OF SUPPORTING DOCUMENTS IN THE MANAGER’S MONTHLY REPORT; AND REQUIRE EQUAL ACCESS TO PROFESSIONAL SERVICES PROCURED FOR AN INDIVIDUAL COUNCILMEMBER; PROVIDING FOR CODIFICATION, SEVERABILITY, AND AN EFFECTIVE DATE. (Sponsored by Vice Mayor Mark Merwitzer)

Ord-VM Contract Notification

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11.E) AN ORDINANCE OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY FLORIDA RELATING TO PARKS AND RECREATION; AMENDING THE FEE SCHEDULES IN CHAPTER 20, ARTICLE 1, SECTIONS 20-1 AND 20-2 OF THE CODE OF ORDINANCES; PROVIDING FOR CONFLICT, CODIFICATION SEVERABILITY AND AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Parks & Recreation Director, Fanny Carmona)

Memo-Ordinance Amending Chapter 20 Article 1 Sec 20- 1 Sec 20 -2 - October 2025.doc Thalatta Rental Comparisons FINAL 9- 2025.pdf 2025 Fee Rental Comparison with Other Municipalities FINAL 9-2025.pdf Ord-re_parks_fees_revisions_Chapter_20_Articles_1_and_2 with tracking (underline and strikes)9-2025 .docx

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12) CONSENT AGENDA

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12.A) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO GRANTS; ACCEPTING AND APPROVING A GRANT AWARD FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION UNDER THE PUBLIC TRANSIT SERVICE DEVELOPMENT PROGRAM IN THE AMOUNT OF $305,000 FOR THE PURPOSE OF FUNDING ON-DEMAND, MICRO-TRANSIT SERVICES; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE GRANT AGREEMENT AND OTHER RELATED DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE.(Sponsored by Administration and Prepared by Grants Administrator Christina Cotto and Public Services Director Dio Torres)

Memo-FDOT Public Transport Grant Adoption.doc Reso-Public_Transportation_Grant NOGA Village of Palmetto Bay.pdf G3G07 Draft.pdf

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12.B) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA RELATING TO FINANCIAL AUDITING SERVICES; AUTHORIZING THE VILLAGE MANAGER TO EXTEND THE CONTRACT WITH CBIZ CPA P.C. FOR FINANCIAL AUDITING SERVICES FOR THE FISCAL YEAR 2024-2025 AUDIT; PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and prepared by Finance Director, Desmond Chin)

2025 Audit Extension MEMO.doc 2025 Audit Extension.doc

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12.C) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF METRO EXPRESS, INC. TO PROVIDE SIDEWALK REPAIRS AND INSTALLATION; PIGGY-BACKING FROM THE CITY OF MIAMI BEACH ITB# 2023-422-DF; AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO AN AGREEMENT FOR THE AMOUNT NOT TO EXCEED THE AMOUNT BUDGETED IN FISCAL YEAR 2025-2026 IN THE AMOUNT OF ONE HUNDRED THOUSAND DOLLARS AND ZERO CENTS ($100,000.00) ; AND PROVIDING EFFECTIVE DATE. (Sponsored by Administration and prepared by Alessia Bencomo, Procurement Specialist)

Reso Memo - FY 25-26 Sidewalks.doc Reso - FY 25-26 Sidewalks.docx Exhibit A - Contract Metro Express.pdf

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12.D) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF MTD PAINTING AND CONSTRUCTION, CORP. TO PROVIDE EXTERIOR IMPROVEMENTS TO THE VILLAGE HALL MUNICIPAL CENTER AND THE PUBLIC SERVICES BUILDING, PURSUANT TO INVITATION TO BID (ITB) NO. 2025-11-014; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER IN THE AMOUNT OF FORTY-ONE THOUSAND NINE HUNDRED EIGHTY-FIVE DOLLARS AND ZERO CENTS ($41,985.00); AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and prepared by Procurement Specialist, Alessia Bencomo)

Reso Memo - VH and PS Painting.doc Reso - VH and PS Painting.docx Exhibit A - Recommendation - ITB# 2025-11-014.pdf Exhibit B - Tabulation and Bid Sheets - ITB# 2025-11-014.pdf Exhibit C - ITB# 2025-11-014 - VH and PS Painting Services.pdf Exhibit D - Bid - FSV.pdf Exhibit E - Bid - Hartzell.pdf Exhibit F - Bid - MTD.pdf

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12.E) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF ALL IN 1 COURTS CONSTRUCTION, LLC. TO PROVIDE REPAIR, RESURFACING, AND RESTRIPING SERVICES FOR EIGHT (8) TENNIS COURTS AT CORAL REEF PARK, PURSUANT TO INVITATION TO BID (ITB) NO. 2025-12-016; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER IN THE AMOUNT OF FORTY-NINE THOUSAND EIGHT HUNDRED FIFTY-TWO DOLLARS AND ZERO CENTS ($49,852.00), AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and Prepared by Procurement Specialist, Alessia Bencomo)

Reso Memo - CRP Tennis R&R.doc Reso - CRP Tennis R&R.docx Exhibit A - Recommendation.pdf Exhibit B - Tabulation and Bid Sheets.pdf Exhibit C - ITB# 2025-12-016 - CRP Resurfacing.pdf Exhibit D - Bid - All in 1.pdf Exhibit E - Bid - McCourt.pdf Exhibit F - Bid - MIMC.pdf

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12.F) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATED TO PROCUREMENT; APPROVING THE SELECTION OF FORMULA CONSTRUCTION INDUSTRIES, CORP. TO PROVIDE THE REPLACEMENT OF THE PERIMETER FENCING FOR THE TENNIS COURTS AT CORAL REEF PARK, PURSUANT TO INVITATION TO BID (ITB) NO. 2025-12-017; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT AND ISSUE A PURCHASE ORDER IN THE AMOUNT OF EIGHTY-THREE THOUSAND SEVEN HUNDRED FIFTY-FOUR DOLLARS AND ZERO CENTS ($83,754.00), AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Administration and prepared by Procurement Specialist, Alessia Bencomo)

Reso Memo - CRP Fencing.doc Reso - CRP Fencing.docx Exhibit A - Recommendation.pdf Exhibit B - Tabulation and Bid Sheets.pdf Exhibit C - ITB# 2025-12-017 - CRP Tennis Fencing.pdf Exhibit D - Bid - Atlas.pdf Exhibit E - Bid - Colossian.pdf Exhibit F - Bid - Cunano.pdf Exhibit G - Bid - DC Fence.pdf Exhibit H - Bid - Formula.pdf Exhibit I - Bid - Phoenix.pdf

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13) RESOLUTIONS REQUIRING PUBLIC HEARING

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14) RESOLUTIONS WITH PUBLIC COMMENT

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14.A) A RESOLUTION OF THE MAYOR AND VILLAGE COUNCIL OF THE VILLAGE OF PALMETTO BAY, FLORIDA, RELATING TO THE  “SHOP PALMETTO BAY’ INITIATIVE, DIRECTING THE VILLAGE MANAGER TO DEVELOP AND IMPLEMENT A PLAN IN WHICH THE VILLAGE PRIORITIZES PALMETTO BAY BUSINESSES INCLUDING BUT NOT LIMITED TO VILLAGE PURCHASING OF SUPPLIES AND SERVICES, ENCOURAGES RESIDENTS TO SHOP LOCALLY, AND PROMOTES PALMETTO BAY BUSINESSES THROUGH VILLAGE MEDIA AND EVENTS; AND PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Councilmember Marsha Matson) (Deferred from the Regular Council Meetings of June 2, July 7, September 8, and September 17, 2025)

Reso-Shop Palmetto Bay initiative Exhibit A Exhibit B

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